Product Introduction
Appfeel Plutus
IT Asset & License Lifecycle Platform
Bring IT assets (laptops, PCs, servers, networks, mobile devices) and software licenses into one system
that records who is using what, where, and why with accountability and historyso you can manage audit, cost, and security together.
Inventory
Loan
License
Audit
Reporting
Asset Control
Turn assets into a controlled system
Appfeel Plutus standardizes the full lifecycle of IT assets from acquisition and deployment to loan, inspection, repair, depreciation, and disposal.
It consolidates information scattered across spreadsheets, email, and messenger, reducing overhead and lowering risk.
Lifecycle
Traceability
Compliance
Single Asset Register (SSOT)
Manage asset IDs, serials, models, specs, purchase data, warranties, and contracts as standard fields.
Owner and Location Tracking
Automatically record changes in user, department, and location to reduce loss and unauthorized removal risk.
Audit and Reporting
View inspections, expirations, and overuse at a glance, and generate audit-ready materials immediately.
Pain Points
As scale increases, risk and cost rise sharply
As asset counts grow, omissions, duplicates, ownership gaps, and missed expirations become more common.
Asset management is not just a ledger— operating standardsand control framework
Scattered Asset Information
Managing through spreadsheets, email, and verbal communication creates excessive overhead for validation and updates.
Unclear Ownership / Location
Without placement, movement, and loan history, loss and unauthorized removal risk increases.
Missed Inspections / Warranty Expiry
Missing routine inspections and warranty/contract expirations increases downtime and replacement costs.
License Compliance
Overuse or unapproved software creates direct audit risk. A clear evidence system is essential.
Lifecycle
From acquisition to disposal, standardize the process
Define purchase, intake, registration, allocation/loan, inspection/repair, depreciation, and disposal as a standardized process with full history.
Procurement
Maintenance
Disposal
Asset Registration Standards
Maintain data quality by defining required fields and templates by asset type.
State Transition Rules
Enforce required fields and approvals when assets move between states such as in use, loaned, under repair, or disposed.
Evidence Linking
Link purchase, contract, repair, and disposal documents to assets to simplify audit response.
Inventory
Keep inventory accurate and up to date
Systematize stock checks, inspections, and changes so the current state remains reliable data.
Asset ID
QR/Barcode
Stock
Asset ID / Serial Management
Prevent duplicate registration and improve search accuracy through model and spec standardization.
Label Issuance (Barcode / QR)
Use label scanning to speed up lookup, inspection, loan, and return.
Spreadsheet Import / Export
Support legacy register migration, bulk edits, and report exports in a single format.
Loan & Assignment
Manage loans and returns with clear accountability
Track who used the asset, from when to when, with full history for returns, extensions, and loss.
Loan Requests / Approval
Apply loan policies by duration, asset type, and approver to keep operations consistent.
Return Checks
Use checklists at return time to verify condition, accessories, formatting, and more.
Allocation / Movement History
Automatically record department, seat, and location changes to maintain location accuracy.
Extension / Recall
Reduce operational risk with extension approvals, recall alerts, and overdue return lists.
License & Contract
Manage licenses and contracts as compliance items
Compare owned quantities with actual usage and detect expiry, renewal, and overuse in advance.
Renewal
Compliance
Cost
Expiry / Renewal Alerts
Reduce operational misses with automatic alerts for contract, subscription, and warranty expirations.
Overuse Detection
Track allocation and usage against owned quantities to prevent audit risk.
Cost Analysis
Support cost allocation by department or project, plus optimization through recall and reallocation.
Security & Audit
Operational trust through permissions and audit controls
Asset data connects directly to privacy and security. Access control and change history are not optional—they are foundational.
Role-Based Access Control (RBAC)
Separate read, write, and admin scope by roles such as operator, department manager, and viewer.
Audit Log
Automatically record who changed what and when to ensure traceability and accountability.
Approval / Review (Optional)
Control important actions such as disposal, loan, and recall so they proceed only after approval.
Integration
With other systems, connected seamlessly connects
Asset management becomes more efficient when connected to HR, SSO, helpdesk, purchasing, and documentation systems.
Organization / Account Integration
Automatically sync users and departments by integrating with HR DB, AD, LDAP, and SSO.
Helpdesk / Tickets
Link repair and incident tickets to assets to build maintenance history.
Documents / Evidence
Attach contracts, quotations, invoices, and disposal evidence to assets to simplify audits.
API / Migration
Support import/export migration from external systems and event-based integrations via webhooks.
Reporting
Status and risk manage with metrics
Operations, security, and finance can make decisions from the same data, spending less time on compilation and more on improvement.
Lower Operational Overhead
-30%
Ops
Reduce manual work by automating inspections, expirations, and loan management.
Fewer Expirations / Omissions
-40%
Alert
Prevent operational misses with advance alerts for warranties, contracts, and license expirations.
Faster Audit Response
+Fast
Audit
Generate history, evidence, and status reports instantly with standard templates.
Cost Optimization
-15%
Cost
Identify unused assets and recoverable licenses to support reallocation and lower purchasing costs.
Strengths
Appfeel Strengths
Strengthen security, reduce storage and backup burden, and build a more efficient, stable operating environment.
DRM
DB Encryption
Integrated Search
Deduplication
Backup Security
Attachment Security (DRM)
Even if files are leaked through server hacking or similar incidents, encryption helps prevent exposure of critical data.
Database Encryption
Database encryption securely protects sensitive information, including personal and core business data.
Integrated Search Engine
Our integrated search engine searches attachment contents, helping users find information quickly.
Storage Deduplication
Deduplication reduces storage consumption and improves storage efficiency by eliminating redundant data.
Appfeel Data Backup Technology
Efficient backup storage with deduplication and compression, plus encryption for stronger data protection.
Key Message
Appfeel provides an integrated framework for file security, database protection, unified search, storage optimization, and encrypted backup.
Deployment
On-Premises / Cloud flexible deployment
Deploy in the most practical form for your internal network, security rules, and data policies, including the operating model.
Support for Isolated / Segmented Networks
Provide architecture and deployment methods that work even in secure environments.
Backup / Recovery Standards
Include operating standards for regular backups and disaster recovery scenarios.
Monitoring / Alerts
Maintain service quality by routing incident, delay, and expiration events into operational channels.
Scalability / Customization
Extend asset types, fields, permissions, and integrations to match your organizational policy.
Demo / POC
Make asset operations manageable for your team

Recommend the most practical deployment model based on your asset categories, security policy, and integration requirements.
We can support everything in one flow, from demo and POC to data migration and permission/process design.

Inventory Standardization
Loan / Return Process
License / Contract Management
RBAC / Audit Log
Reports / Dashboard
Quick Consultation Information
📧 info@appfeel.net